Commercial procurements

Commercial procurement is the process of acquiring goods, services or works by private companies for their own needs. They are an integral part of business activities, as they provide the customer with the necessary resources for effective work.

The main difference between a commercial tender and a public tender is the lack of strict regulation by law. Instead, they are determined by instructions and regulations.

This feature should be taken into account when participating in electronic commercial auctions.

Commercial tenders are announced by private sector companies that make purchases for their own needs. Any organisation can participate in them. The winner of the tender is the one whose bid is recognised by the customer as the best.

The range of goods, works and services that can be bought and sold at commercial tenders is very wide. Customers can announce commercial tenders for construction, logistics services, or equipment maintenance. Spare parts, transport, real estate, and recyclable materials can also be purchased as part of procurement.

Due to the flexibility of the commercial procurement procedure, organisers have the opportunity to conduct it in one of 2 ways:

1. Open, in which the customer publishes a tender announcement on our Zakupivli.Pro platform. Anyone can get acquainted with the specifics of the procurement.

2. Closed, which is characterised by a limited number of possible tenderers, selected directly by the organiser. This allows you to save time on reviewing proposals and deal only with certain suppliers.

The organiser of a commercial tender may not only not announce it to the public, but also not publish data on its progress and results.

Commercial customers have the opportunity to announce a tender under one of the 4 procedures that are more suitable for a particular procurement.

Simple tender

Participants compete on the basis of price indicators according to the organiser's requirements.

Two phase tender

This type of procedure has a pre-qualification stage. During this stage, the contracting authority may pre-evaluate the bids of the participants and allow only those who meet the tender requirements to participate in the price auction.

Request for Proposal

This is a simplified type of tender procedure in which the procuring entity publishes an announcement and collects offers from suppliers. Participants submit their offers, and the organiser selects the best one. The main purpose of a procedure such as a request for quotation is to find a supplier quickly by collecting contacts and prices of suppliers.

Competitive choice

This procedure allows for the most flexible procurement of any goods and services. A potential supplier submits an offer with a unit price and information about the quantity available. During the auction, bidders may lower their bid or focus on the minimum offer. The procuring entity has the right to select several suppliers as winners of one procurement and to make purchases in parts from different participants.

Commercial tenders in Ukraine on the Zakupivli.pro platform are held in the following stages:

1. The tenderer chooses a tender and reads the documentation.

2. Offers to be submitted.

3. Online bidding.

4. Announcement of the winner. In an open procedure, the result is made public, while in a closed procedure, only the tenderers are informed of the result.

To participate in a commercial tender, you must:

1. Register on the Zakupivli.Pro electronic platform, which is an official participant of the Prozorro public procurement system.

2. Find the right tender.

3. Submit an application to participate in the auction.

You can set up specific mailing services or alerts about current tenders to ensure that you don't miss out on interesting tenders.

To participate in a commercial tender, you must:

Before conducting a procurement, its organisers should be aware of certain subtleties to get the best deals:

• for tenders, a person should be appointed to be responsible for procurement planning and optimisation;

• choose only reliable suppliers with a good reputation, as they also shape the company's image;

• to develop procurement professionals through seminars, conferences and forums.

Paying attention to such nuances will help the company to successfully conduct tenders.

We can help you quickly understand and participate in commercial bidding. We also offer the use of a training portal, a convenient and intuitive personal account, free online courses and regular webinars from experts.

With our help, you can quickly find the tender you are interested in and work with procurement anywhere and anytime through the mobile application for suppliers.